WITH THE SUPPORT OF SMART CASE MANAGEMENT
HOW… …do you create a positive and welcoming onboarding experience for your new employee? How do you create a friendly and professional offboarding experience for an employee who is moving on? With Nilex e-services and workflows, of course – tools that standardise and automate the onboarding and offboarding processes, saving you both time and money.
OUR OFFER
A centralised Service Management System with high user-friendliness that makes the work of your HR department both easier and more efficient. It includes a smartly designed onboarding and offboarding process and our HR Nilex system, which saves your organisation time and resources while improving the quality of services for your employees. We also offer an e-signature function that makes it easy and convenient to sign documents digitally.
Why is digital onboarding profitable?
Digital onboarding is a cross-departmental undertaking aimed at helping new employees feel at home in their role and with the corporate culture. Onboarding contributes to motivation and provides an opportunity to familiarise oneself with the company’s processes more quickly. In other words, it is a win-win situation for both employees and the company.
In the modern age of digitalisation and the "war for talent," new employees need structures and stability to lean on. One way to create this is to implement digital onboarding backed by a functional and effective Service Management System and case management.
Nilex digital onboarding is an automated and transparent tool that saves time and resources, while also improving the quality of the new employee experience. Nilex case management is highly user-friendly and simplifies and streamlines the work of Human Resources.
Once a new employee has signed their contract, HR can use the Nilex Service Management System to automatically initiate the necessary processes. Equipment, applications and services can be approved, ordered and automatically configured for the new employee’s role with just a few clicks. This reduces the workload for HR and makes things easier for the new employee.
".. a win-win for both employees and companies"
Achieve complete transparency with digital offboarding
With Nilex Service Management System and case management, an organisation can also simplify its offboarding. Standardising the process makes it more secure and saves both time and resources, as well as opening the door to process automation. Two cornerstones of secure offboarding are asset management (hardware and software) and security management. When these two areas are combined, an optimal offboarding process is created.
1. Offboarding and asset management
Asset or inventory management is based on two fundamental principles: transparency and consistency. Centralised inventory management means that the IT department has immediate transparency for all devices regarding their current status and any changes. When an employee leaves the company, a quick glance at the system is all it takes to see which devices need to be returned. It also means that devices can be returned on the last day of work quickly and without lengthy preparations. Effective inventory management also facilitates the detection of data anomalies (monitoring data flow for corporate security). This is important in the offboarding process, and with Nilex case management, it can be done quickly and easily without providing the closed device with data flows.
Achieve complete transparency with digital offboarding
2. Offboarding and security management
Device encryption and access rights are important parts of offboarding to prevent misuse or loss. IT can encrypt storage devices, individual files, cloud storage, hard drives, and directories using a security solution initiated by the offboarding order. Complete protection of sensitive data can always be guaranteed.
It is also possible to perform additional authentication, all without users noticing or being hindered in their daily work. Permissions are also clearly defined on all pages, and data can only be exchanged via authorised persons and channels. Security from day one to day last also guarantees effective access control for inventory. However, device and access control not only protects against misuse by former employees, it also enables active and rapid management of access rights from USB sticks, wireless LANs and cloud services.
Create smart case flows with HR Nilex
With increased demand for ways to support our customers’ HR and payroll departments, we are now launching HR Nilex – a smart solution for the entire business.
The service makes things easier for the entire organisation, where each department can categorise, prioritise and follow up on its case flows independently.
Create a digital user experience with automated and data-driven workflows. With HR Nilex, recruitment, benefits, parental leave and sick pay can all be managed from a single system. The HR department gets its own user interface where the group can easily administer employee activities and requests. With the help of our Nilex Connectors system, we can also connect HR Nilex to the business’s own HR system.
Onboarding and offboarding with Nilex e-services
A smartly designed onboarding process improves the quality of services for new employees. Automated offboarding helps you reduce risks and save costs. A centralised, user-friendly Service Management System makes the work of the HR department both easier and more efficient.
Nilex e-services streamline the onboarding and offboarding process by providing a set of configurable tools: Order and administrator portal, approval management, email and SMS notifications, case and action management, inventory management, and integrations with third-party systems.
E-signing
With the digital e-signature function, it is possible to create different templates and allow the recipient to digitally sign documents.
The NSP log tracks the entire signing process, with the option to set up different suppliers for document signing.
ABOUT NILEX
Nilex was founded in Sweden in 1993 and has since helped thousands of companies keep track of their IT equipment, machinery, inventory, real estate, etc. The development of our product has followed our vision of creating an effective solution for our customers when it comes to the maintenance of machinery and various equipment. Today, our company has grown and we now have partners in several countries and over 40,000 installations.
We operate in an industry that is constantly changing, but we always maintain high standards for our products in order to offer our customers the best options.
At Nilex, we believe it is important to work hard, constantly develop and offer our customers high quality. We help you and your company quickly and easily keep track of your equipment to facilitate your work and be cost-effective.
